General Terms and Conditions of Events of Fraunhofer-Gesellschaft zur Förderung der angewandten Forschung e.V
(1) These General Terms and Conditions of Events apply to events that are held by Fraunhofer-Gesellschaft zur Förderung der angewandten Forschung e.V., Hansastraße 27 c, 80686 München, court of registration: Local Court of Munich, Register of Associations No. VR 446, and/or its institutes or research units (hereinafter “Fraunhofer”). They govern the rights and obligations in connection with participation in such an event by the other party to the contract (“Participant”).
(2) Institutes and research units of Fraunhofer are legally dependent institutions of Fraunhofer. The events of an institute or research unit are therefore deemed to constitute Fraunhofer events. All of the rights and obligations governed by these General Terms and Conditions of Events therefore exist for and against Fraunhofer. Declarations made by a Fraunhofer institute or research unit are attributable to Fraunhofer. However, the point of contact for events of an institute is that institute itself (“Organizer”).
(3) These General Terms and Conditions of Events do not apply to the mere making available of space, facilities, or other premises– whether in return for payment or free of charge – to third parties for a limited term (e.g. leasing out event space) so that the third parties can hold an event.
(4) These General Terms and Conditions of Events apply on an exclusive basis unless expressly provided otherwise hereinafter. Terms and conditions of Participant that conflict with, deviate from, or supplement these General Terms and Conditions of Events shall not become an element of the contract, even if Fraunhofer does not expressly object to them.
(5) In addition to these General Terms and Conditions of Events, the safety guidelines and the relevant house rules that apply at the event venue must be observed.
2. Subject of the contract
(1) The subject of these General Terms and Conditions of Events is participation in an event by Participant, the holding of the event, and the provision by Organizer of services, if any, to accompany the event.
(2) The content, schedule, and other information concerning an event are set out in the relevant event description (see Sec. 5).
3. Registration; conclusion of contract; on-site registration
(1) Registration for an event can take place via websites used for this purpose by Fraunhofer or Organizer or via registration forms that are provided.
(2) Unless otherwise specified in the individual case, Participant, by filling out and submitting the registration form provided, issues an offer to participate in the event. A contract regarding participation in the event comes into effect when this offer is accepted by Organizer. Acceptance takes place via confirmation of registration, which is transmitted by email or mail.
(3) In the case of online registration, Participant will receive an automated email confirmation that his/her registration has been received. This email does not yet constitute acceptance within the meaning of paragraph 2 above.
(4) Participants are required to bring the registration confirmation with them to the event and may be required to show it. There is no guarantee that Participant will be able to participate without showing the registration confirmation. Participants who wish to use a discount may be required to show proof of their status at the venue.
(5) A registration confirmation is binding in principle and entitles Participant to participate in the event in question. There is no claim to participation in certain parts of the program unless these have been expressly booked in advance. This applies in particular to parts of the program open only to a limited number of participants. Moreover, in the case of free participation in events open to a limited number of participants, Fraunhofer reserves the right to refuse access to the event on site – including for certain times only and/or for certain parts of the event – for safety reasons as required by the venue’s maximum occupancy. Fraunhofer will provide advance notice of any such non-binding participation wherever possible.
(6) At some events, on-site registration is required in order to enter the event. Name badges and/or other visual/technical means of identification may be issued for access. This ensures that access to the event is limited to Participants and other authorized parties. Name badges and other means of identification must not be shared with third parties.
4. Contract information
You can access, store, and print out these General Terms and Conditions of Events here: https://www.ict.fraunhofer.de/en/conferences/Eventregulations/GeneralTermsConditionsEvents.html. We store the text of the contract (contract information and terms and conditions of participation). For your contract information (event booked; Participant, participation fee, if any), please see your registration confirmation. Your contract information is not available online.
5. Event description
(1) The content, schedule, and other information concerning an event are set out in the relevant event description provided by Organizer.
(2) The right to make changes in the program schedule and/or content for good reason is reserved. Organizer will make every effort to communicate any changes in advance by email or on the relevant official event or institute website.
(3) If a supporting program is offered for Participants in addition to the actual event program, this supporting program is provided by a third party unless otherwise agreed. In this case, the legal relationship exists between Participant and the third party as far as the supporting program is concerned. Fraunhofer is not a party to that contract.
6. Participation fee; due date, price reduction
(1) In the case of events for which a fee is charged, Participant is obligated to pay the agreed participation fee. The amount of the participation fee is stated in the event description.
(2) The participation fee must be paid in advance in accordance with the payment options stated. The participation fee must be paid no later than within 14 days after receipt of the invoice, to the account stated in the invoice. The date when payment is received in Organizer’s account is the date determining whether payment is remitted on time.
(3) The participation fee is deemed to fully settle and discharge all claims to payment for participation in the event program, including any meals or refreshments offered. Participants are responsible for their own travel and accommodation costs.
(4) Offsetting claims of Participant’s own against claims of Fraunhofer is permissible only if the counterclaim is undisputed or has been established with final, binding legal force, is not disputed by Fraunhofer or is acknowledged by Fraunhofer, or if it is closely related to Fraunhofer’s claim within the same reciprocal contractual relationship to which both Participant and Fraunhofer are party.
(5) Participant cannot exercise a right of retention unless his or her counterclaim is based on the same contractual relationship.
(6) Changes for good cause in the program schedule or content do not constitute grounds for reducing the participation fee.
7. Right of withdrawal
If you are a consumer, you have a statutory right of withdrawal; information on this right is provided in this section. “Consumer” means every natural person who enters into a legal transaction for purposes that predominantly are outside his or her trade, business or profession (Sec. 13 of the German Civil Code (BGB)).